At Illuminaria, our process is designed to be straightforward and collaborative. You bring the vision and the artwork — we bring the craft and the craftsmanship. Here’s what working with us looks like:
Every project starts with a conversation. Get in touch and share the details — the type of event, the venue, the number of pieces you need, and any branding or graphics you have in mind. Not sure exactly what you need yet? That’s perfectly fine. We’re happy to guide you through the options and help you figure out what will work best for your space and budget.
What we’ll want to know:
Once we understand your vision, we send you a custom template sized and shaped specifically for your piece — whether that’s a table centerpiece, a towering six-foot column, or a lampshade cover for rechargeable lamps. Simply place your graphics into the template and send it back to us.
From there, we prepare a production proof for you to approve before anything goes into production. We want to make sure every graphic, logo placement, and color is exactly right before we build.
Don’t have access to a designer? No problem — we can help place your artwork into our templates for a design assistance fee of $100 per hour. Just let us know when you reach out and we’ll take care of it.
What to expect:
Once your design is approved, we handcraft each piece in our studio. Our process combines precision-cut foam core frames with backlit media and warm LED lighting to create illuminated décor that’s truly one of a kind.
Every order is built to your exact specifications — we don’t mass-produce, and we don’t cut corners. Each piece is inspected before it leaves our studio.
Production timeline:
We understand that events are time-sensitive and late deliveries simply aren’t an option. That’s why we coordinate every shipment personally, working backwards from your event date to ensure your order arrives within your required delivery window. Just tell us your event date, your venue or delivery address, and any specific receiving requirements — we’ll take it from there.
Your custom pieces arrive ready to use, and every product is designed with easy assembly in mind. Here’s what to expect for each piece:
Lampshade Covers Simply slip the cover over your existing lampshade — it takes just seconds and no tools are required.
Open Centerpieces Just one last seam to close. Remove the adhesive strip and connect the left and right sides together. If they don’t line up perfectly on the first try, don’t worry — the adhesive is forgiving and you can adjust until it’s just right.
Closed Centerpieces No assembly needed at all! Simply place the light of your choice underneath and watch it glow.
Bases Our bases use a simple slot system sized specifically to your centerpiece. Assemble the base and place it under your centerpiece to lift the whole piece off the table for a polished, finished look.
Square Columns Insert the inner frame at the top and bottom — that’s it!
Round Columns Join the last seam together, then insert the inner frames at the top and bottom.
All our products ship with clear assembly instructions, but if you have any questions on the day of your event, we’re always just a call away.
The final step is to add the LED light of your choice. To make it easy, we send you links to multiple options available from trusted online retailers so you can order exactly what you need. Here’s a quick guide:
Centerpieces LED puck lights work beautifully — available in both battery-operated and rechargeable options depending on your preference.
Lampshade Covers Any rechargeable table lamp will do the trick. We’ll send you links to our favorite options that we know fit our shades perfectly.
Columns — No On-Site AV If your venue doesn’t have on-site AV services, LED par can lights are a simple, effective solution that you can easily source and set up yourself.
Columns — With On-Site AV If your venue has on-site AV services, the Cube Echo wireless lights are a standard event industry product — and the great news is that our columns are specifically designed to fit around them seamlessly.
That’s it. Your brand, beautifully illuminated, exactly as you imagined it.
We love seeing our pieces in action — if you’re able to share photos from your event, we’d be thrilled to feature your story on our blog.
